Indian Railway rolls out User Depot Module (UDM) for Stores Management

Digitization of complete Supply Chain of Railway Stores

User Depot Module (UDM) developed by CRIS (Centre for Railway Information Systems) was rolled out digitally across all User Depots of Western Railway by Sri P. C. Sharma, Member(T&RS) on 28.09.2020.

Transformation from Manual working to Digital Working…

This system will be implemented shortly across all Zones of Indian Railways. Railway’s supply chain up to Stores Depots has already been digitized, however activities at user end are being done manually.

Implementation of UDM system will bring in transformational changes from manual working to digital working with real time transactions and online information exchange among all stakeholders. This will ensure digitization of complete supply chain, including user depots.

• What is User Depot Module (UDM)? A Brief Introduction.

The system will facilitate economy, efficiency and transparency besides improved asset management. It will ensure improved service level and satisfaction to customers.

Intended benefits of UDM:

• Computerization of the entire Supply Chain i.e. Consignee End / User Depots will also included in Digital Supply Chain (Stores Depots are already there)
• Optimization of material procurement leading to cost reduction & economy
• Improved Level of Service to internal as well as external customers
• Traceability of material usage leading to improved Asset Maintenance
• Transformational changes from manual working to digital working
• Real time information exchange among various stake-holders
• Enhanced efficiency, economy & transparency

On Western Railway, there are around 450 user depot (Stores Depot) which will be o­n-boarded with User Depot Module (UDM) by December 2020. Thereafter, the UDM will be implemented across all Zones of Indian Railways in Mission Mode approach.

Know more about…
Indian Railway Stores Service (Stores Department of Indian Railways)

Mahalaxmi Workshop of Western Railway, is the First workshop over entire Indian Railway to implement UDM.

Some of the capabilities of UDM:

• Creation of Computerized Ledgers
• Receipt of material:
  • Directly from Vendors or Contractors against Stores Purchase Orders/ GeM Orders / Works Contracts / Cash Purchase / Imprest / Other
  • From Workshops / Other User Depots / Consignees / Field Units
  • From Stores Depots against S-1313 (Combined Requisition-cum-Issue Note) / S-1830 (Imprest) / Non-Stock R-Notes / Sale Issue Notes
  • Against Book Transfer within same User Depot
  • As Unconnected Receipts
• Generation of digitally signed Consignee Receipt Note (CRN) / Consignee Receipt Certificate (CRC)
• Issue of material:
  • To End User i.e. Ultimate User
  • To other User Depots/Consignees
  • To Contractors
  • On Book Transfer within same User Depot
  • To Stores Depots on Advice Note
  • To Purchasers as Scrap Deliveries against Auction Sale
• Placement of Demands on Stores Depots [S-1313 (Combined Requisitioncum-Issue Note) / S-1830 (Imprest Issues)]
• Provision for Receipt & Issue on Loan & Assistance basis
• Placement of Demands on User Depots & Demand Management
• SMS alert to Stock Holder when stock falls below Threshold Limit
• Issue of material on FIFO basis (First In First Out)
• Generation of Gate Pass for the material issued
• Integration with RITES & RDSO Inspection Database
• Linkage with IRPSM Work ID while issuing material
• Rejection Handling both Initial Rejection as well as Warranty Rejection
• Stock Verification (Accounts / Departmental) & Stock Sheet Management
• Transactions with Non-Computerized User Depots/Consignees
• Generation of Adjustment Memos for raising Debits on Other User Depots
• Generation of Daily Material Transaction Report (DMTR)
• Inventory Management, Consumption Analysis, Shelf-Life based Analysis
• Provision of various types of MIS/Exception Reports which can be downloaded in MS-Excel by User for further Analysis
• Real time Stock availability in User Depots & Stores Depots

Additional Capabilities planned:

• Facility for processing of Non-Stock Demands in UDM (activity presently being done in iMMS).
• Integration of payment activities on IPAS with digitally signed Consignee Receipt Note (CRN) / Consignment Receipt Certificate (CRC) being generated in UDM once the Module gets stabilized.
• UDM data will be made available to other applications like Track
• Management System (TMS) & SLAM (Software for Loco Asset Mgt.) etc.

Requirements at User End:

• PC / Laptop / Printer / Internet Connectivity
• Minimum Class-2 Digital Signature Certificate (DSC)
• Basic knowledge of Computer
• Consignee Code / email ID / Mobile No. of User

Source: PIB

Also Read…

1. Introduction: User Manual for “User Depot Module” (UDM)
2. Getting Started: User Manual for User Depot Module (UDM)

More to Read…

• Organisation Structure for Stores Department at the Railway Board
• Indian Railways Code for the Stores Department Volume – I
• Indian Railways Code for the Stores Department Volume – II
• Role and Functions of The Controller of Stores