Introduction: User Manual for “User Depot Module” (UDM)- Indian Railway

Introduction: User Depot Module (UDM)

1. This “User Depot Module” (UDM) intends to computerize various material management activities at the end of User Depots i.e. Consignees. This will enable authorized user for:
   • Creation of Computerized Ledgers & DMTRs (Daily Material Transaction Reports) for recording receipt & issue transactions by authorized Users.
   • Receipt of Stores by User Depots/Consignees against Purchase Orders/GeM Orders/Contracts wherein material to be delivered directly to Consignees, against Cash Purchase/lmprest, from Shops, from Other User Depots/Consignees on Loan/Assistance basis, from other Field Units, against Book Transfer within same User Depot, from Stores Depots against S-1313 (Combined Requisition-cum-lssue Note) / S-1830 (Imprest Issues) / Non-Stock R-Notes/ Sale Issue Notes.
   • Issue of material to End User, to other User Depots/Consignees on Assistance/Loan basis, to Contractors, on Book Transfer within same User Depot, to Stores Depots on Advice Note, to Purchasers for Scrap Deliveries etc.
   • Placing Requisitions on Stores Depots for Stock Items (S-1313 as well as Imprest Demands)
   • Placing Demands on User Depots/Consignees, Issue Note, Gate Pass, Adjustment Memo etc.
   • Transacting with Non-Computerized User Depots/Consignees w.r.t. receipt & issue of material.
   • Integration of payment activities on IPAS with digitally signed Consignee Receipt Note (CRN) / Consignee Receipt Certificate (CRC) being generated in “User Depot Module”, once the Module gets stabilized.
   • Rejection Handling – both Initial Rejection as well as Warranty Rejection
   • Stock Verification (Accounts / Departmental) & Stock Sheet Management.
   • Accessing several MIS/Exception Reports.
   • Real time information exchange among various stake-holders leading to enhanced operational efficiency, economy and transparency.

2. Any user for this User Depot Module for a particular Railway or Department or Unit can be created by any concerned officer (JAG & above) or by any other concerned officer who has Administrator rights or by Departmental Administrator.
   • As elaborated at Para 19 of this User Manual, every User who wishes to make transaction on User Depot Module has to be mapped to a Consignee Code.
   • Each Consignee Code can have as many Transaction Users, as one wishes. One will be the Main Depot User while other Users will be created by Main Depot User (with the approval of Officer) as a Sub-Depot/Sub-Consignee User.
   • Mapping of Main Depot User to a Consignee Code will be done by the Administrator/Officer concerned.
   • Further, in order to be enable receipt & accountal of material from Stores Depot, Users(Main Depot User as well as Sub-Depot/Sub-Consignee User) will have to be a registered user on existing IMMS Application.
   • Mapping of Users (Main Depot User as well as Sub-Depot/Sub-Consignee User) with IMMS User ID will be done by the concerned User himself.
   • Officers cannot make basic transactions but they will have authority to approve CRN / Advice Note of Users of their Department and they can view various Reports / Transactions etc. of various Users.
   • Officers need not to be linked with Consignee Code.

3. For using this UDM, user has to possess a valid Class-2 or Class-3 Digital Signature Certificate (DSC) which is being used on IREPS / SPARROW etc.
   • For installation of DSC, standard procedure available in Learning Centre & System Settings options under Learning or Quick Links or Assistance Tab on https://ireps.gov.in or https://trial.ireps.gov.in can be used.
   • Users may seek assistance of existing IREPS Users for assistance regarding DSC.
   • Also, users have to download & install CRIS signer on their PC (available at https://ireps.gov.in/ireps/pki/CrisSigner.msi), if not already installed.
   • For testing purpose, CRIS will be providing Test DSC, but users can change this Test DSC with their own DSC using the standard procedures referred above.

Download Introduction: User Manual for “User Depot Module” (UDM) (in PDF)

Also Read:

1. Introduction: User Manual for “User Depot Module” (UDM)
2. Getting Started: User Manual for User Depot Module (UDM)
3. DMTR (Daily Material Transaction Report): User Manual for UDM Module

• Indian Railway rolls out User Depot Module (UDM) for Stores Management